Minutes of Council Meetings

Minutes of the Special Meeting of Council of the Ontario College of Teachers, held on November 8, 2002 in the Council Chambers, 6th Floor, 121 Bloor Street East, Toronto.

Table of Contents

1. Call to Order/Welcome

2. Agenda

3. Business

4. Notice of Motion

5. Next Meeting

6. Adjournment

Present: Bernard J. Adam (until 2:58 p.m.), James Black, Douglas Brown (until 2:40 p.m.), Sterling Campbell, Larry M. Capstick (Chair), Doug Carter, Janet Cornwall (until 2:58 p.m.), Jerry DeQuetteville (until 3:00 p.m.), Marilyn Laframboise (Vice-Chair), Diane Leblovic, Elayne McDermid, Larry Mongeon, Harry Mulvale, Iain Munro, David Somer, Frances Thorne, J.W. (Joe) Atkinson (Registrar & Chief Executive Officer)

Present by Teleconference: Jackie Breithaupt, Ernie Checkeris (until 2:55 p.m.), Pat Daly (until 1:50 p.m.), Pauline Demers, Margaret Dempsey (from 2:25 p.m.), Audrey Hadfield, Nancy Hutcheson, Martin Kings (until 2:50 p.m.), Karen Mitchell (until 2:55 p.m.), Pierrette Nadeau

Regrets: Karl Dean, Sheila Gifford, Janet Ouellette, Elizabeth Papadopoulos

Guests: Caroline Zayid (McCarthy Tétrault)

Staff: Peter Alexander, Margaret Aubé, Rosemary Gannon, Linda Genesi-Williams (in place of Lynda Palazzi), Richard Lewko, Helen Melanson, Charlie Morrison, Katherin Platt, Laura Sheehan, Lyn Voorhees, W. Douglas Wilson

1. Call to Order/Welcome

The Chair, Larry M. Capstick, called the meeting to order at 1:15 p.m. and welcomed all present.

It was noted that Steering was comprised of Larry M. Capstick and Marilyn Laframboise.

2. Agenda (GC20021108-194)

It was moved by Steering, and

CARRIED UNANIMOUSLY,

That the Agenda for the November 8, 2002 Special Meeting of Council be approved.

3. Business

3.1 Proposed Accreditation Regulation (GC20021108-195, 195C, 198)

Frances Thorne, Chair, Accreditation Committee, gave a brief history as to how the proposed Accreditation Regulation had been developed. She acknowledged and praised staff who had been involved with the development of the proposed Accreditation Regulation.

J.W. (Joe) Atkinson, Registrar and Chief Executive Officer, explained the post-approval process for the Regulation and stated that there would be a request to the Minister for the Regulation to be filed as soon as possible. He stated that the Proposed Accreditation Regulation (GC20021108-195C) would be considered a confidential document until such time as it was filed.

Richard Lewko, Executive Co-ordinator, gave an overview of the Proposed Accreditation Regulation by means of a slide presentation. Copies of the slide presentation (GC20021108-198) were distributed to the members.

A question and answer session followed.

It was moved by Steering, and

CARRIED UNANIMOUSLY,

That Council approve the proposed Accreditation Regulation (GC20021108-195C).

Recorded vote:

3.2 Process to Appoint Next Registrar and Chief Executive Officer (GC20021108-196)

Marilyn Laframboise, Chair, Human Resources Committee, spoke to the proposed recruitment process for the next Registrar and Chief Executive Officer. A question and answer session followed.

It was moved by Steering, and

CARRIED,

That Council approve the process for the recruitment of the College's Registrar and Chief Executive Officer (GC20021108-196, Attachment 1).

Recorded vote:

It was moved by Steering, and

CARRIED,

That Council approve the job description for the position of Registrar and Chief Executive Officer (GC20021108-196, Attachment 2).

Recorded vote:

4. Notice of Motion

4.1 Bylaw Amendments related to Accreditation Regulation (GC20021108-197)

The following Notices of Motion were read into the minutes:

1. Moved by Steering:

That the Bylaws of the Ontario College of Teachers be amended by the deletion of Sections 5.01 (b) and 5.03, as the membership, duties and responsibilities of the Accreditation Committee are now established in the Accreditation Regulation.

2. Moved by Steering:

That the Bylaws of the Ontario College of Teachers be amended by the addition of the following section:

Section 34 — Roster of Panellists for Accreditation Committee Panels and Accreditation Appeals Committee Panels

34.01 A roster of panellists shall be established for the purposes of the Accreditation Regulation as described in paragraph 6 of subsection 6(2) and in paragraph 4 of subsection 39(2) thereof.

34.02 Members of the roster of panellists shall be persons with expertise or experience in teacher education program evaluation or persons who are, or were, educators in a faculty or school of education.

34.03 The Registrar and Chief Executive Officer shall develop procedures for maintaining a list of members of the roster.

34.04 The Registrar and Chief Executive Officer shall provide appropriate training and orientation for members of the roster before such members perform duties or exercise powers under the Accreditation Regulation.

3. Moved by Steering:

That the Bylaws of the Ontario College of Teachers be amended by the addition of the following section:

Section 35 — Conflict of Interest for Members of Accreditation Committee Panels and Accreditation Appeal Committee Panels

35.01 Members of the panels shall, in the performance of their duties, comply with the provisions of the Ontario College of Teachers Act, the regulations made under the Act and the bylaws of the College.

35.02 The following conflict of interest guidelines are established for application to every member of an accreditation panel or appeal panel as referred to in subsections 6(7) and 39(6) of the Accreditation Regulation

A person shall not carry out the functions of an accreditation panel or appeal panel if that person:

• works for the permitted institution whose program is under review,

• has a contract, be in partnership or private company engaged in business with the permitted institution whose program is under review,

• is under contract to provide personal services to the permitted institution whose program is under review,

• has acted as an associate teacher for the permitted institution whose program is under review during the previous two years,

• has family members who are employed by, or are students enrolled at, the permitted institution whose program is under review,

• has been paid as a consultant during the previous two years or has received an honorary degree from the permitted institution whose program is under review,

• has any other relationship with the permitted institution whose program is under review, as a result of which the participation of the person in the functions of the panel may directly or indirectly confer a benefit on the person or any person with whom the person does not deal at arm’s length.

4. Moved by Steering:

That the Bylaws of the Ontario College of Teachers be amended by the addition of the following section:

Section 36 — Disqualification of College Members of Accreditation Committee Panels and Accreditation Appeal Committee Panels

36.01 The Council shall disqualify a member of the panel who is a member of the College if the member:

• is found by the Discipline Committee to be guilty of professional misconduct or to be incompetent

• is found by the Fitness to Practise Committee to be incapacitated

• fails, without cause, to attend a session of a panel of a committee for which
  he or she has been selected.

36.02 A member of the panel who is the subject of a proceeding before the Discipline Committee or the Fitness to Practise Committee as a result of a referral under section 26 or 29 of the Act shall be suspended from the roster and any panel pending the outcome of the proceeding.

5. Next Meeting

• December 12-13, 2002

6. Adjournment

Material regarding the Standards of Practice and Education March 2003 Symposium was distributed to the members (GC20021108-199).

The meeting adjourned at 3:05 p.m.